Painting Proposal Template
Prep, Product & Counted Surfaces Done Right
Generate clean painting proposals with itemized prep, a named paint system, counted doors and trim, and a rot allowance — so the customer sees why your bid isn't the cheap one, and picks it anyway.
| Pressure wash all painted surfaces; dry time before prep | $400 |
| Prep: scrape, feather-sand, spot-prime bare wood (Fresh Start) | $1,850 |
| Re-caulk siding joints, window and door trim | $350 |
| Body: Benjamin Moore Aura Exterior, low lustre, two coats | $3,900 |
| Trim, fascia, and 3 doors: Aura semi-gloss, two coats | $1,250 |
| Wood-repair allowance (4 hrs), protection, daily cleanup | $650 |
| TOTAL | $8,400 |
Why painting contractors struggle with proposals
The proposal problems painting pros run into, and how the app fixes them.
- Prep buried in the price
- Scraping, sanding, priming — the hours that make paint last are invisible in a lump sum. Itemized prep lines are why your bid beats the one that skipped them.
- "Paint" with no name on it
- An unnamed product invites the silent downgrade and makes your price look arbitrary. Naming the system — product, sheen, coat count — anchors the number to something real.
- Uncounted doors and trim
- "And the trim too, right?" on day two eats exactly the margin you thought you had. Counted surfaces — walls, doors, fascia — make additions visible change orders.
- Rot discovered from the top of a ladder
- Exterior prep finds bad wood. A carpentry allowance prices the unknown in advance; beyond it, work is quoted before proceeding — not absorbed.
- Free colour changes
- "Actually, can we go back to the grey" is a repaint, not a favour. Stated colour count and change-order terms put a price on indecision.
From job details to signed proposal in three steps
Fill in the job
Client, project address, painting scope, materials, labour, and payment terms.
AI writes it
A professional painting proposal with scope, inclusions, exclusions, and pricing, in about 15 seconds.
Send to your client
Download the PDF or share a link, and let them accept online.
Simple pricing
Free
Forever free
- 3 proposals per month
- 2 styles (Clean, Modern)
- Watermarked PDFs
- Standard AI tone
Pro
7-day free trial · Cancel anytime
- Unlimited proposals
- All 6 styles incl. Legal and Bold
- No watermark on PDFs
- Your logo on proposals
- Online e-signature acceptance
Frequently asked questions
Does it itemize prep separately from painting?
Yes — that's the point. Washing, scraping, sanding, priming, and caulking each carry their own line, so the customer sees the work that makes the finish last and understands why the cheaper bid is cheaper.
Can it include a wood-repair allowance for exterior work?
Yes. Give it an allowance figure and the AI writes the clause: minor repairs up to the allowance proceed as included; anything larger is quoted and approved before work continues. No more eating carpentry or renegotiating mid-job.
How does it handle colour changes after work starts?
The proposal states how many colours the price includes and that changes after painting begins are change orders billed at repaint cost. Sample patches before the first coat are offered in the terms.
Can I add my company logo and branding?
Yes on the Pro plan ($9/mo, 7-day free trial). Upload your logo once and it appears on every proposal PDF: header, signature block, and footer. The Free plan has a small ProposalPro watermark on PDFs.
Show the work under the paint
Generate your first professional painting proposal in 2 minutes, free.
Start freeNo credit card · 3 free proposals · Cancel anytime