Landscaping Proposal Template
Zones, Plant Schedules & Base Specs Done Right
Generate clean landscaping proposals with zoned scope, a named plant schedule, hardscape base specs, and split warranties, professional enough to close $15K+ backyard renovations before the cheap bid does.
| Demolition: sod, dead hedge, concrete pad; disposal included | $1,700 |
| Grading and 18 yards imported topsoil, graded from foundation | $1,900 |
| Paver patio, 240 sq ft, Unilock Beacon Hill on 6″ compacted base | $5,800 |
| Planting per plant schedule (5 cedars, 12 shrubs, 30 perennials) | $3,200 |
| Sod, 900 sq ft, rolled and watered in | $1,600 |
| Irrigation 4-zone with rain sensor; mulch, edging, cleanup | $2,600 |
| TOTAL | $16,800 |
Why landscaping contractors struggle with proposals
The proposal problems landscaping pros run into, and how the app fixes them.
- “Assorted shrubs” starts substitution fights
- A real plant schedule names species, size, and quantity — 5 × Emerald Cedar, 6 ft, B&B — plus a substitution clause for bad supply years. The AI formats both from your plant list.
- The base under the pavers is invisible
- Two patio bids can differ by thousands, and the difference is 6 inches of compacted granular the customer can't see. Spec the product and the build so the cheaper bid looks thin instead of smart.
- Access changes the price
- A skid-steer yard and a wheelbarrow-through-a-36-inch-gate yard are different jobs. The proposal states which one you priced, on paper, where it protects you.
- Plants die of neglect after handover
- Split the warranty: hardscape and workmanship for 1-2 years, living material for one growing season conditional on the watering schedule you leave behind. The AI writes both sections.
- One lump sum gets rejected whole
- Zoned, layered line items let the customer trim the project to budget by removing lines — instead of rejecting the whole bid or squeezing your margin on every line.
From job details to signed proposal in three steps
Fill in the job
Client, project address, landscaping scope, materials, labour, and payment terms.
AI writes it
A professional landscaping proposal with scope, inclusions, exclusions, and pricing, in about 15 seconds.
Send to your client
Download the PDF or share a link, and let them accept online.
Simple pricing
Free
Forever free
- 3 proposals per month
- 2 styles (Clean, Modern)
- Watermarked PDFs
- Standard AI tone
Pro
7-day free trial · Cancel anytime
- Unlimited proposals
- All 6 styles incl. Legal and Bold
- No watermark on PDFs
- Your logo on proposals
- Online e-signature acceptance
Frequently asked questions
Can it produce a real plant schedule?
Yes. List your species, sizes, and quantities in the job form and the AI formats a proper plant schedule with a seasonal substitution clause — substitutions of equal size and value confirmed with the customer before planting. That schedule is what prevents the “assorted shrubs” argument.
Does it handle the plant warranty vs hardscape warranty split?
Yes. Landscaping proposals generate two warranty sections: hardscape and workmanship for a stated period, and an establishment warranty on living material for one growing season, conditional on the customer following your watering schedule.
Can the customer trim the project to their budget?
That's the point of zoned scope: patio, planting, irrigation, and lighting each carry their own line, so a customer over budget removes a zone instead of rejecting the whole proposal. Duplicating and re-issuing an adjusted version takes about a minute.
Can I add my company logo and branding?
Yes on the Pro plan ($9/mo, 7-day free trial). Upload your logo once and it appears on every proposal PDF: header, signature block, and footer. The Free plan has a small ProposalPro watermark on PDFs.
Win the backyard before the cheap bid does
Generate your first professional landscaping proposal in 2 minutes, free.
Start freeNo credit card · 3 free proposals · Cancel anytime