Voice to Proposal: Dictate the Job From the Driveway

The best time to write a proposal is the worst time to type one: you've just finished the walkthrough, the scope is fresh in your head, the numbers are roughed out — and you're standing in a driveway holding a phone. So we built for that moment. ProposalPronow takes dictation: tap the mic, talk through the job the way you'd tell your estimator, and the proposal form fills itself. It's included in the $9/month Pro plan.

How it works

• Log in on your phone and tap Dictate a job — right on the dashboard.
• Talk for up to five minutes: the trade, the scope, materials if you know them, your price, payment terms, warranty. Spoken numbers are fine — "twenty-two thousand all in, half up front" comes out as $22,000 with a 50% deposit.
• Read the transcript. Fix anything the mic misheard — you approve the words before anything else happens.
• Tap Fill the form. Client name, job description, line items, total, terms, warranty, even a suggested template land in the right fields.
• Review the numbers and hit Generate — same proposal, same e-signature link, same everything as typing.

There's a live demo of the whole flow on the homepage— scroll to "or just say it."

The part that matters more: it only writes what you said

Dictation has an obvious failure mode, and it's not transcription accuracy — it's what the AI does with a thin description. A proposal is a commitment document. If you say "replace the shingles" and the software pads the scope with a specific shingle brand, an underlayment spec, and a fastener schedule you never mentioned, it hasn't saved you work. It has created liability you now have to find and delete before your client holds you to it.

So our generator is grounded, deliberately: materials, brands, quantities, procedures, and warranty terms appear in the document only if you stated them. Where a complete job needs a detail you didn't give, the proposal says so honestly — in an Assumptions & Clarificationssection your client can see: "Shingle brand and color: to be confirmed before ordering." That reads more professional than fake precision, because it is. The same rule has always applied to your pricing: the investment table is built from the numbers you provide, and the AI never invents a line item.

What about the tools that sell voice for $149/month?

Voice-to-estimate is the headline feature of some genuinely good platforms — Handoff sells voice transcription on every tier, starting at $149/month. The difference is what the AI is doing with your words. Handoff's AI prices the job for you — that's estimating software, and if you want generated numbers, it's worth its price (our honest comparisonsays exactly when). But if you already know your price — most trades do — you don't need an estimating platform to get the voice workflow. You need the document. Dictation-to-signable-proposal is a $9 problem, and now it's included at $9.

Who this is for

• The contractor who prices three jobs a week from the truck and types none of them up until 9pm.
• The estimator whose voice memos never make it into documents.
• Anyone who talks through a job better than they type it — which, honestly, is most of the trades.

Voice input is live now on every plan. The free plan includes three proposals a month, no card required, and you can dictate all three. Pro ($9/month, 7-day free trial) adds unlimited proposals, all six templates, your logo, and clean PDFs.